19 Feb 2013

Tuesday

Today I take leave from this company because have an appointment with Klinik Kesihatan..After that I go to Kolej Poly-Tech Mara Kuala Lumpur to see Madam Azura. I present my slide about company that I internship and also my task jobs. I show all and explain to Madam Azura. Hope everything ok.. :)

18 Feb 2013

Monday

1- First (Early Morning)

• I will check email & update resume at folder. Then will put in "Public" local disk to show all department.

2- Fotostat "Job Application" form.

3- I will pickup call & answering call from others company to know about detail employee.

4- Immigration ~ Edit i-Pass for philiphines employee.

This picture is letter for i-Pass that I edit name for continue work at StatsChippac.

5- Create new one for "Cheque Request" for Clinic Suren and print it to give HR Manager approve it.

6- Call candidates to set appointment to interview.

7- Search Indonesia file to ensure the photocopy passport is already have or not in their file. (For audit)

• If don't have, must search passport and photostat.

11-15 Feb 2013

Monday-Friday (1Week)

Hoorey! Happy Chinese New Year and Happy Shutdown for StatsChippac Company..

Below I attach with memo or email from StatsChippac about Shutdown info..

English Edition..

Malay edition..

8 Feb 2013

Friday


1- Check email to check any news.

2- Finding the permit and passport for philiphines employee.

3- Fotostat document in many letter.

4- Adjustment for replacement card ING at www.ing.com.my.

5- Pickup call from others company.

6- Call candidates to invite for interview.

7- Do filling again to clearly the document that have a pending not keep in file.

8- Key in the "Rating Overall with RIF 2012" in excel.

This is example I show that I key in the "Rating Overall with RIF for 2012".

7 Feb 2013

Thursday

1- Pickup Call and give info to third parties about employee. (Refer from 'Org Chart 2013')

This is example excel from 'Org Chart 2013' file.

2- Photocopy philiphinas document that will give to IMMIGRATION and passport for filling to keep their document as a copy in HR Department.

Certification Letter

3- Key in the Immigration Form for philiphines employee.

• This person just for 2 years for contract with StatsChippac (24month)
• Print - DP10 (BORANG DP10 + LETTER OF UNDERTAKING + SURAT PERMOHONAN DP10 + SURAT KUASA DP10 + COVER)
• Print - DP11 (COVER + DP11 + PERMOHONAN + SURAT KUASA DP10)

4- Do filling the others document in employee file.

6 Feb 2013

Wednesday

1- Change the status of employee at 'SAP LOGON'. 

• Why? Change the code of supervisor because have supervisor already resigned. So, any few employee must replace new one supervisor.
• After that, change the shift at "KaizenSystem" = Common + Maintenance + Staff Information + Group Assignment + Staff's Work Group Assignment.

This picture show the KAIZEN SYSTEM that I use to key in the new data for employee.

2- Continue do decoration with Fiqah at Check Point 1.

3- Key in the code for unit at employee data information at Kaizen System.

4- Pickup Call and answering question from others bank want to know about employee.

5- Do the 'Cheque Request' and print it.

5 Feb 2013

Tuesday

1- Program Saringan Kesihatan Perkeso Voucher

• Continue my work to separate this voucher following their department and supervisor.
• Keep in letter give to their supervisor and will distribute itself to its employees.

2- Take a Passport at Filling Room to give Philiphines employee.

This is sample I show for passport from Philipinas employee keep with HR department because worried will lost.

3- Open email to check inbox what the latest news. Everyday will get news from others company.

4- Go to IT, Finance, IC Test, QA, QFN department to give 'Program Saringan Kesihatan Perkeso' voucher.

5- Key in new and replacement ING Panel.

6- Do the check request for Housing Loan, Road Tax and Klinik Suren for 'Pre Employment' medical.

7- Print 'Cheque Request' and give to HR Manager - Kak Zirah.

4 Feb 2013

Monday

1- That morning I got new worked must to do..'Program Saringan Kesihatan Perkeso' that company got from government give to workers aged 40 years and above range. So, I must key in the name and employee number to separate give to supervisor by department. Everything in manual transactions (using excel). 

• Learn how using the excel by sort and match when have many employee I/D.

This is example baucer "Program Saringan Kesihatan Perkeso" that give to workers.

2- Pickup Call from others company to know about employee StatsChippac. 

3- Open email (Microsoft Office Outlook) to check the inbox what the latest news.

4- Key in new one and replacement ING panel for staff.

1 Feb 2013

Friday

1- Check email for the starting work.

• If have any resume that must to sure when people apply to work at this company must keep their resume in local public. It is easy to others department manager view and find candidates by self.
• If any not relate and invitation any company about training or show, just delete it.

2- Filling the document again in employee file.

3- Call people to invite come interview for technician position.

4- Set in calendar 'Microsoft Outlook' to reminder about confirmation interview.

5- Pickup call from others.

6- Continue do the decoration at Building 3 near Cafetaria.

31 Jan 2013

Thursday

1- Go to 'Security House', take a letter from dispatch by lawyer - 'Letter Of Report'

2- Go to Jusco with Kak Noorun and Fiqah, buy a few for decoration at office for Chinese New Year will coming soon on 10 and 11 Feb 2013.

This picture is example one of decoration what I do with Fiqah.

3- Create Decoration at Check Point 1 for Chinese New Year Celebration.

4- Scan the Retirement letter from employee and offer letter to continue work in StatsChippac and give to HR Manager.

30 Jan 2013

Wednesday

1- Search the 'Filipino' file to keep their document in "Filling Room".

Picture 1: Show the filling Room

Picture 2: Show the files at here to keep many document employee.

2- Search passport for 'Indonesia Passport' at Filling Room.

3- Search No. Passport for Indonesia Employee at their file to keep in 'ING Registration' - 23 JAN 2013

4- Key in the new document for new employee from Indonesia in ING Registration because it's news for ING members. (Do in manual - excel)

5-  Pickup call from Kak Ezan Phone when she is not at there place.

29 Jan 2013

Tuesday

1- Key in score "Annual Performance Appraisal" for employee from their supervisor at '2012 RATINGS OVERALL WITH RIF' file at local (G).

2- Search Emp_No match and know how long their work at StatsChippac.

3- Do filling Philipines employee form in their file at Kak Zirah (HR Manager) Room.

4- Print 'Cheque Request' and clip with their claim and give to Director for signature approval.

5- Pickup Call from Kak Ezan Phone.

6- Key in manual 'ING Register' because ING have new rules and new legal.

28 Jan 2013

Monday

Hooreeyy! Public Holiday again...Thaipusam Day.. :)

25 Jan 2013

Friday

1- Key in the claim at Kaizen System about Optical (Max RM150 for one employee)

This is example form that employee must fill up and must attach with resit photocopy also.

2- Checking the claim about "House Loan Interest and "Car Loan Subsidiary".

• Key in the claim in Kaizen System.."How much their claim? Date?"..
• Calculate and must match with what their claim.

3- Pickup Call from "UITM" student engineer & people that want training at this company.

4- Record the expenses report in excel - "Employee Benefit Records".

24 Jan 2013

Thursday

Yihuuu....today is Public Holiday...Maulidur Rasul :)

23 Jan 2013

Wednesday

1- Key in the claim at Kaizen System about Medical -Dental (Max RM150 only for one employee)

This is example for claim form from employee, must have photocopy resit from clinic to prove that.

2- Check email at "Microsoft Office Outlook".

3- Key in the "Annual Performance Appraisal" for 'Non Exempt (Non-Technical) for year 2012.

• This folder at Local (G) - "Rani" Folder + 2012 RATINGS OVERALL WITH RIF
• Key in the total "Supervisor score" and "Date" key in.

4- Do the adjustment at www.ing.com.my for adjustment name for spouse or child from employee StatsChippac.

e.g: NUHAIZAN BINTI AHMAD

22 Jan 2013

Tuesday

1- Filling the document in file for new hire and old employee.

2- Clearing the old box and create new one for new resume in 2013.

3- Keep the file at filling room from year 2010 - 2013.

4- Checking the email inbox to know what the latest one news updated.

This picture show the email that I must to check.

21 Jan 2013

Monday (Third Week)

1- Do the claim..Key in claim transaction entry about "Spot Award".

• If don't have, key in Emp_No at 'Employee Claim Group Assignment' first for to request claim having in system.
• After finish, process it - Check report first. At Report + Print Approved Claim to ensure don't have careless about amount.
• Then, process at 'Generate Reimbursement Record for Approved Claim Transactions'.

2- Go to ground floor to take a new calendar for shift..have 3 quarter.

This is example box that we take at Ground floor.

3- Do filling for document new hired (first day working).

4- Go to "SAP Logon 710"...

• Global SAP - Production
• Maintain HR Master Data

(key in user name n password kak rani first)

(For edit the name n code supervisor replacement for Indonesia employee)

(This system, all branch of company will see but can edit at Singapore HQ only)

5- After that, go to Kaizen..using Kak Ezan I/D..

• Take Common Module (Maintenance + Staff Information + Staff Detail)

18 Jan 2013

Friday

1- Finding the file at "Filing Room" for audit.

2- Clearly the old form at my table.

 

This is my table.. :)

3- Separate the letter from ING into different and put in PJ Hole.

4- Edit file in 'Spot Award' for year 2012.

• Process Improvement
• Customer 
• Suggestion / Initiative 
• Reporting Abnormalities 

This rewards can get RM30 as award for employee success in their working.

Print it and get signature from HR Manager & HR Director.

17 Jan 2013

Thursday

1- Double check "Daily Overtime Authorization" before submit in system. Check:

• Employee Number
• Date
• Time in & out
• Overtime Hours
• Shift N@M

2- Checking the file for Audit:

• The Existing Staff
• Resigned Staff
• New Hired

3- Sent letter to "PDC" to courier at ground floor.

4- Photostat all the detail about philiphines employee because they want continue their contract for two years. 

5- Find in folder G about ING member, 'which department that employee name'.

16 Jan 2013

Wednesday

1- Continue Key in "Daily Overtime Authorization" for Nov & Dis 2012 in KaizenHR Executive.

This picture is example form that must print.

• Key in the value date, day code, start time, end time and hours work and then save.

2- Pickup call from others.

3- Learn how to Photostat 'Statschippac interview' form in many quantity.

4- Take a smock to give employee.

15 Jan 2013

Tuesday

1- Record the 'Finance Cheque Request' about special cheque request from employee. Take amount and month for remark. Payable for?

2- Go to "KaizenHR Executive"

• Check 'Leave Transaction Entry'

       (Remark) must through the "No LV Entitlement" and check the value date to ensure the leave already approve or not.

• If 'Sick Leave' don't touch! :)

3- Key in "Daily Overtime Authorization" in Kaizen System.

• Check the 'Attln Shift' and the date when employee come to work.

4- Continue key in "Daily Working Hours Transactions Entry" system.

• Emp_code_Hat
• Emp_No
• Value_date
• Shift_code (e.g: NN3)
• Day_code (e.g: R @ O @ N)
• Start_time
• End_time (e.g : Morning(7:00a.m), Night(19:00)
• OT

This is my place at HR department.. :)

14 Jan 2013

Monday (Second Week)

1- New work! :) I learn about how to key in data about claim transaction entry in 'KaizenSystem'.

• Checking transaction
• Register for new employee

To open Kaizen System, must 'Remote Desktop Connection' first. Then, click the 'KaizenHR Solutions Suite 3.8.1 and use kak Rani user. But when open this kaizen system, other staff in HR cannot open this because one user only can use it.

This picture show the example that work I do.

2- Do the claim from employee. Go to Standard Claim Module- Claim + Application Entry + Claim Transaction Entry.

• If wrong key in, can check from 'Maintenance'.
• Employee Claim Group Assignment - House, Car, Roadtax, Clinic and Optical (Benefit from this company)
• After finish all, process and will pass to account to see and proceed that claim.

3- Go to take test for 'Qualified'.

• if not pass, will continue exam again.
• pass and get badge. Why? because when auditor come, all training must show this badge.

This's badge that I got after exam pass.. Syukur Alhamdulillah.. :)

11 Jan 2013

Friday

1- Learn how to check email & reply email about interviewer.

2- Go to 'www.ing.com.my'.

• Change & Replacement what the employee request about panel clinic or for their child & wife.
• For employee : No Limit, For Wife & Son :Min(600), Max(1400) per'annum
• Report to 'ing' about employee's card is lost & ing will give a new card in system.
• Register new depart for member 'ing', like spouse or child.

This picture is example for ING Card.

3- Pickup call from bank to know employee still work at Statschippac or not.

4- Key in data system about claim from employee in 'Microsoft Excel - Employee Benefit Records'

• Just key in the limitation claim only.

10 Jan 2013

Thursday

1- Learn about Number of Employee..(What the different?)

• 087....Emp SCM (PERMENANT)
• 080....Emp SCM
• 0899..Emp Contract
• 0893..Agent Contract
• 0896..Agent JR/Alpha
• 0898..Agent Affluent
• 0897..Trainee

This is my card employee..I must swap before work in sTATSChipPac..

p/s: sorry..my face is very tired actually.. huhu

2-Learn how sent the email to manager about confirmation interview at Calendar HR System.

3- Learn how to pickup call and answer to transfer to another extantion.

4- If have a call any from bank or other company to know about employee, must ask first about "do you have employee number?"..if dont have..don't give any information because the detail about employee is very privacy.if have name in system..just check this employee still work or not.

5- Learn how to calculate the salary for employee..

• 8.24 hours + 0.24 (Elaun) x 199 Hours

(This calculate for operation - Indonesia employee)

9 Jan 2013

Wednesday

1- Learn How to Scan using 'Prestor' and save in Local HR on 'Klapp4'. I learn from Kak Noorun about the folder in HR.

• HR on 'klapp4' (G): For HR department only.
• Hrapply on 'klapp4' (H): This folder just for HR department staff only.
• Public on 'klapp5' : All of department can save, view, edit any file in this disk.
• Shared on 'klapp5' : Just can view it but can't edit that only file in this local disk.

2- Do the 'Daily Overtime Authorization' in system.

• In 'Time Post Approval' (TMS)
• Check in & key in system the Overtime.
• Check the shift & people that claim the Overtime to put the 'O.T Pay'.
• Teach by Kak Izan.

This picture show the system that use for KEY IN the Overtime employee.

3- Filling others document again in file at 'Filling Room'.

4- Call candidate to invite for interview.& set appointment.

5- Sent email to candidate the tentative for interview & set calendar to sent the manager for date interviewer.

8 Jan 2013

Tuesday..

1- 1st I come do filling because have many document not keep in file..

This picture show filling room that how I do the filling when have a document pending to keep.. :)

2- Take smock for new hire at Printing Room.

3- Key in the '2012 Ratings Overall with RIF' - Annual Performance Appraisal.

4- Keep the data practical trainee in other paper and key in the system for new one.

~ give the employee number

5- Search employee at Jobstreet.com using 'Rohaizan Razali' user. Search for technician fresh, planner (Degree level) and techinician for Non Malay.

This picture show my log book before I put in my blog..hihi

7 Jan 2013

Monday..(1st Day)

1- Introduction know about company. Everyone at there very kind and I feel comfortable to work with them..

Fiqah's my friend internship at here..

2- 1st work I do is filling the retirement form, new hire, practical trainee document.

3- Find the file to give HR Manager (Kak Zirah).

Kak Zirah (HR Manager)

4- Take a smoke (Jaket Keselamatan) for engineer and operation at printing room (store).

5- Know the all password at office..Key for Photostat Machine, key for Security Door and Key for PC.

6- Fax to KPTM about registration at this company (Reply Form)..

Reply Form give to Madam Zurina for 1st day.